Welcome to the Department of History of Art and Architecture and to Harvard University! We encourage you to visit the website of Harvard University and the HAA Department website often as you will find a number of helpful resources. Foreign Nationals should pay special attention to the information provided here about the forms and supporting documentation required as well as the new reporting requirements recently put forth by the US Government.
Department of History of Art & Architecture Office
Aga Khan Program Office
After two years of residence, students count as University alumni and can receive library privileges even when out of residence.
Widener Library defines alumni as those who have finished two terms of work at any of the constituent schools or faculties. Alumni are eligible for a Widener Stacks Access Card without fee, which will permit them to borrow six Widener Library books without payment per year (even if only paying an active file fee).
The Special Borrower Card, for an annual cost of $200 and a summer fee is $75, provides alumni with stack access and borrowing privileges at most Harvard libraries.
Applications for either card should be made in person at the Library Privileges Office, Widener Library, Room 130 (phone: 617-495-4166).
Getting Started with IT at Harvard
For step-by-step instructions for getting setup with IT at Harvard please click here.
If you require assistance with your computer, you may contact the HUIT Support Center at 617.495.7777 or firstname.lastname@example.org. Technicians are available to help you over the phone or to set-up an appointment to help you in person.
HUIT offers several programs that can be downloaded and installed on your machine for use on the Harvard campus. For more information on these software applications please visit the FAS Software Downloads page. If you are in need of Microsoft Office or any Adobe product please contact the HUIT Support Center at 617.495.7777.
For a complete list of the computer support services for faculty and staff provided by HUIT and more information about the above, please visit the HUIT website.
Course Management and Classrooms
Courses of Instruction
The HAA contact for edits, policies, and other questions concerning the FAS Courses of Instruction is Thomas Batchelder. The hard-copy of the FAS Courses of Instruction arrives at the end of August. The FAS Courses of Instruction online reflects the most up-to-date version of the Courses of Instruction. Additionally, the FAS Registrar's Office prints at the beginning of each term corrections to the printed version in the Supplement, which is available in hard copy and online. The Supplement also includes classroom assignments for courses. Other corrections to the Courses of Instruction and classroom assignments throughout the term are available online at the FAS Registrar website in the Addendum.
The Department contact for your classroom needs and questions is Sean Fisher who communicates with the FAS Classrooms office and assigns classroom space in Sackler. The FAS Office of the Registrar publishes classroom assignments in the Supplement, available in hard copy and online at the beginning of each term. Corrections to this are available online in the Addendum.
Academic Technology Group (ATG)
The Academic Technology Group provides support for course websites, which are linked to the online FAS Courses of Instruction. For further information, please see the ATG website.
Media & Technology Services for your Courses
For general FAS classrooms, including Sackler classrooms, please contact the Media & Technology Services (MTS) main office at 617.495.9460 or at email@example.com. For course located Sever Hall classrooms, please contact the MTS Sever Hall office at 617.495.9470 or firstname.lastname@example.org.
The department fax machine is located in Sackler 206. The department's fax number is 617.495.1769. If someone is sending you a fax, please make sure they label the fax so it may be directed to you.
Harvard ID Card
Your Harvard ID card requires a photo and is only issued once your appointment is through the system. At that time you will need to go to the Campus Service Center (Richard A. and Susan F. Smith Campus Center, Room 807) to have your photo taken and pick up your ID. The telephone number is 617.496.7827. If you are a foreign national, your appointment cannot be fully processed until you have submitted an I9 to the administrator of the department and filed paperwork in the International Office. Once the I9 is filed it takes a minimum of 7-10 business days for the appointment to be processed fully into the system.
Harvard Housing Office
Note: In order to make use of the Harvard University Affiliated Housing, visitors must have specific affiliation requirements with the University. For information about the resources of the Harvard Housing Office AND to see if you meet the affiliation requirements, please see the website of the Harvard Housing Office.
Short Term Corporate Furnished Housing Listings
• Oakwood, 617.723.8050
• Furnished Quarters: Tracy Branstrom, 617.236.4908 or email
• Chestnut Hill Realty (CHR), 617.876.8600
• Corporate Stay, 617.354.3500
• Equity Corporate Housing: Steve Wells, 617.973.2282
Faculty Real Estate Services Sabbatical Listings
Real Estate Agents
They will discount their fee (20-25%) if you mention you were referred by our office.
Cambridge (and surrounding areas):
• Tory Row Real Estate: Arthur Horiatis, 617.245.4025 or email (if a co-broke situation arises there may be no discount)
• Mazza Real Estate: Patricia Mazza, 617.497.4500 or email
Brookline (and surrounding areas):
• Hammond Residential Real Estate: Julie Bell, 617.755.2555 (cell) or email
Back Bay (and surrounding areas):
• John Haberis: 617.678.2962 or email
• Sheraton Commander, 617.547.4800
• Charles Hotel, 617.864.1200
• Harvard Sq. Hotel, 617.864.5200
• Marriott Residence Inn, 617.349.0700
(offers suites with separate living, kitchen, and dining areas)
• Bed & Breakfast Inns
Other Web Sites
Online Housing Resources
520 Cambridge St., Cambridge MA 02141
617.281.7368, 617.491.4300 (Cambridge, Somerville)
Brattle Realty Trust
364 Huron Ave., Cambridge MA 02138
617.492.4027, 617.492.7456 (Arlington, Cambridge)
Charles Associates (Mari)
2067 Massachusetts Ave., Cambridge MA 02140
617.492.6368 (Cambridge, Somerville, Arlington, Belmont, Watertown, Boston, Brookline)
Crescent Realty Co.
85 Charles St., Boston MA 02114
617.723.1900 (Beacon Hill, Back Bay of Boston)
Hancock Realty Associates
87 Hampshire St., Cambridge MA 02139
Harvard Square Realty
1132 Massachusetts Ave., Cambridge MA 02138
617.497.7575 (Cambridge, Somerville)
36 Barnard Rd., Belmont MA 02478
617.489.4567 (Arlington, Belmont, Cambridge, Lexington, Watertown)
Norwich Realty Associates
71 Massachusetts Ave., Arlington MA 02174
781.646.8545 (Cambridge, Brighton, Arlington, Medford, Somerville, Watertown, Belmont, Lexington)
Nova Realty, Inc.
1436 Cambridge St., Cambridge MA 02139
617.864.6682 (Cambridge, Somerville, Watertown)
Porter Square Realty
764 Somerville Ave, Suite 3, Somerville MA 02143
617.876.1242 (Cambridge, Somerville, Watertown, Allston, Boston)
Humanities Faculty Services
If you are an assistant, associate, full professor, or professor-of-the-practice, there are two Humanities Faculty Services (HFS) centers to provide the following services: photocopying, library courier, letters of reference support, package service, and document shredding. Please click here to go to their website. For more information, contact one of the HFS centers at 617.495.0340 or 495.0510 or by e-mail at email@example.com.
You have been assigned a mailbox in the HAA office (room 209). Since we sort and distribute mail for all the faculty and staff in the Department and for about 100 students, visitors are asked to please limit their use of the department mailboxes to university matters and other academic related mail. Incoming U.S. Mail arrives around 10:30 a.m. and is distributed to faculty and student mailboxes immediately thereafter.
On the far right of the mailboxes, there is a box for university mail and one for outgoing mail. If you have an international letter or package weighing over 16 oz., please make sure to fill-out a US Customs Declaration Form. The HAA department also has an account with FedEx. However, the department does not have a budget for Fed Ex so charges are billed directly to faculty or to their research account.
Aga Khan Program Fellows have mailboxes in Room 412.
Payroll and Financial
A Social security card is necessary for employment. How to obtain a social security card.
Once you have obtained the card, please bring a xerox of the card to the Department Administrator. This is necessary to put your appointment fully into the system. Application should be made as soon as possible after arrival because the process takes 4-6 weeks.
Nearest social security offices:
O'Neill Federal Bldg. Room 148
10 Causeway St.
Boston, MA 02222-1098
240 Elm St.
Somerville, MA 02144
University Credit Card Information (for full-time faculty)
P-Card (charged automatically to your research account--not for travel expenses)
Corporate Card (to be used for business related travel and expenses)
Affiliate Health Insurance
A copy of your Harvard ID is necessary in order to enroll in University Health insurance coverage. It takes 7-10 business days to process active coverage.
Photocopying and Photocopier Machines
Note: Federal copyright law prohibits the reproduction, distribution, public display or public performance of copyrighted materials without permission of the copyright owner, unless fair use or another exemption under copyright law applies.
There is one photocopier for Departmental use in Room 209. There is also a photocopier in the Fine Arts Library for students and faculty for course related copying.
General HAA Procedures and Policies Regarding Photocopies for HAA Courses
Most course material is uploaded to the course website. Gnomon Copy, 617.491.1111, is willing to clear copyrights, and create and sell your course pack for you. Selections from books are restricted to 10% of the book. Many faculty find it easier to provide PDFs of course material on their course web pages, eliminating the need for a course pack. In either event, it is important to begin the process early.
Other photocopying services
99 Mt. Auburn Street
Cambridge, MA 02138
Faculty serve on committees as do graduate students and some undergraduates as deemed appropriate. The Chair holds a town hall meeting each semester to apprise all graduate students of searches and current relevant matters related to the department. Only full-time ladder faculty are invited to regular department meetings due to the confidential nature of the discussions.